OneDrive for Business Sync In Office 365, OneDrive for Business is the storage location where you can keep your work files and share them with others. A useful component of OneDrive for Business is the sync feature, allowing users to synchronize online libraries to a local computer. Using a free app, OneDrive for Business users can sync their files and then work with them wherever is preferable, either locally or online, and changes will be automatically synced from then on. OneDrive for Business Sync Client In order for OneDrive for Business folders and site libraries to sync to a local computer, so files can be accessed from File Explorer rather than via the browser, users must download and install the OneDrive for Business sync app. The app is available with Office 365 subscriptions that include Office 2013, but.
Do I have to install the OneDrive app on all of my computers? If you don't want to keep all the files in your OneDrive on a computer, you can still work with your OneDrive on that computer by going to the OneDrive website.
The sync client will run when you click the Sync button in OneDrive for Business document libraries, or any SharePoint 2013 or Office 365 website document library. OneDrive for Business Sync Process To sync OneDrive for Business libraries to your computer so you can access it via a folder in your File Explorer, you’ll start from OneDrive for Business on the web. Select the folder or file you wish to sync and click the Sync icon. At the prompt, select Sync Now to start the sync app client (wizard). The wizard will automatically fill in the file path for your sync. While your files sync, you can select Show my files to go to the folder location.
The library will appear under Favorites in File Explorer. It may be formatted as OneDrive – CompanyName or as OneDrive @ CompanyName. By default, OneDrive for Business synced folders will appear under your Windows user folder, i.e.
C: Users username. Working with Documents and Files in a Synced OneDrive for Business Folder You can add, edit, and delete files in your synced OneDrive for Business folder(s) just as you would from any other folder library. It’s important to remember that these files have a sync relationship with OneDrive for Business. This means that some processes, like renaming files, will be governed by the permissions of your OneDrive for Business, not your local permissions.
Some key points to keep in mind:. When you add a file to your local OneDrive for Business folder, it will be automatically added to and synced with OneDrive for Business on the web. When you edit or modify a file, your changes will be automatically synced and uploaded if you are online.
If you edit the file while you are offline, it will be synced the next time you’re online. If you delete a local file or folder, it will be deleted from OneDrive for Business online. If you restore that file or folder from the Windows Recycle Bin, it will be restored and synced. Troubleshooting OneDrive for Business Sync Issues The OneDrive for Business sync client may run into issues while you’re trying to sync. You may experience errors, or the file or folder may stay in a seemingly permanent sync state.
There are several common problems to look for and troubleshooting steps to take. “We couldn’t sync this library” error message: to resolve this issue, reduce the number of lookup columns in the affected SharePoint Online list, per the instructions in this.
Check your file sizes, items counts, file path lengths, and file and folder names. Refresh or repair your sync connection.
Sometimes it’s easiest simply to stop syncing the library and then start syncing the library again–like restarting a computer. You may also try. If these steps fail, use for more help.
Share on Facebook Tweet this Share OneDrive is the name given to Microsoft’s cloud services. The same way Google has Google Drive and Apple has iCloud, Microsoft provides OneDrive for people to store and exchange data online. Microsoft users can access it at any time at the. As cloud services have grown, OneDrive has adopted, so the version you see today is an amalgam of several services—that can get a little confusing for newcomers. To help out, let’s break OneDrive out into two very important parts.
Personal OneDrive: This is the OneDrive that you see when you open up Windows 10 on your computer: You’re set up for it when you log in with your Microsoft Account, and you’ll find the storage available in File Explorer. In Microsoft computers, it’s the default option for saving documents or files, which can help save space on your storage drive. Like many cloud storage services, you get several GB for free, but have to pay to get more storage if necessary. OneDrive also makes it easy to sync and share information between your Windows devices. OneDrive for Business: OneDrive is the overarching data management system for Office365, the glue that holds all O365 services together. It allows employees to share documents, track projects, automatically input data, collaborate online, and a whole lot more.
If you’re looking at Office 365 features for your business, the data in those features is almost certainly funneled through OneDrive. Because OneDrive is involved in so many Microsoft services, it is every couple of weeks. Notice that there is a version of OneDrive for Windows and a version for MacOS, and they are updated separately. Now let’s take a closer look at how OneDrive is connected to Microsoft’s ecosystem. OneDrive to rule them all Microsoft wants you to use OneDrive to store and sync all your data across devices. That’s why it’s pushing out OneDrive apps to all platforms and giving you 1TB of online storage per machine with an Office 365 subscription.
The Office 365 Home subscription provides 1TB of OneDrive storage for up to five machines, which at $100 a year or $10 a month, is an attractive proposition. Microsoft knows you won’t ever be able to fill that space with documents alone. But you can basically store anything on OneDrive and its seamless integration with Windows 10 and various applications ensures your files are automatically backed up, synced, and easily accessible. Why would you want to use OneDrive? Up until now, cloud storage was merely a means to share files with others or transfer them from one device to the other.
As storage space becomes more affordable, however, cloud storage is becoming an increasingly attractive backup solution, provided you don’t mind that someone else is managing your data. OneDrive’s major benefit is that it syncs across platforms and integrates with the services and applications you already use, including Windows, Office, Outlook, and more. While it’s attractive, OneDrive shouldn’t be your only backup solution. For example, what happens if one copy gets corrupted and you lose access to the other, because your drive dies, your OneDrive account gets hacked, or your internet connection is down? To be safe, you should always manage your backups following the so-called “3, 2, 1” backup plan: At least three copies, on two types of media, with one copy offsite. Cloud storage can be your offsite copy, but you still need a local backup.
Using the OneDrive app in Windows 10 Microsoft has also provided a in Windows 10 that provides the same functionality as the web interface. You’ll find that the app provides roughly the same experience as using the web interface, and you can use it to save, delete, manage, and share files.
One feature that’s unique to the OneDrive app in Windows 10, however, is its ability to easily save files locally and keep them available when working offline. OneDrive integrates with Cortana and Universal Apps Cortana, Microsoft’s virtual assistant, is now available in Windows 10.
Not only can she answer questions, but when you select “Search my stuff,” she can search your files — including the ones stored on OneDrive and not synced with your device. You can then access those files from the search results. Thankfully, Cortana also responds to both voice control and keyboard inputs entered into the Windows search bar.
Mark Coppock/Digital Trends Using the Photos app in Windows 10 Do you have a large photo collection spread across multiple devices? Microsoft came up with a solution for that, too. The new Photos app utilizes OneDrive to aggregate images from all of your devices. It can remove duplicates or similar images from its collection, automatically enhance your photos, and create albums based on place, time, or people. Mark Coppock/Digital Trends These on-by-default features can be adjusted or turned off by opening Photos and selecting “Settings” from the application menu.